Proctor Service for Make-Up and Extended-Time Exams

The proctor service exists to ease some of the burden on instructors and TAs of large courses when it comes to offering make-ups and extended-time exams. Any course can use the service, provided the instructor and student agree. The proctor service arrangements should not be interpreted as limiting what is possible or defining what is appropriate. It is the responsibility of the course instructor or czar to determine when and under what circumstances make-up exams will be offered, and in some cases it may be necessary for a course to reserve a room (contact Mikki) and supply its own proctor.

Spring 2024 - Evening Prelim Accommodations

A student scheduled to take two exams at 7:30 PM may take a MATH exam in the conflict room, then take a second exam at the regularly scheduled time and place. The extended time room is a quiet room for students with disabilities. Everyone starts at 7:00 PM with the ending time determined by each student’s accommodation (e.g., 150% time ends at 9:15 PM, 200% time ends at 10:00 PM). Please scroll down and read "Making Arrangements with the Proctors".

Spring 2024 - Final Exam Accommodations

A student scheduled to take two finals during the same exam period or three finals during consecutive exam periods (i.e., 3 exams in 24 hours) may take a MATH exam in any conflict room provided the instructor and student agree on the date and time. The extended-time / conflict rooms are dual purpose. They provide a (relatively) quiet room for SDS students who need extra time and are also an option for students with conflicts who don't need extra time. Everyone starts at the same time with the ending time determined by each student’s accommodation (e.g., 100% time ends after 2.5 hours, 150% time ends after 3 hours 45 minutes, 200% time ends after 5 hours).

Making Arrangements With the Proctors

1. Please check with your course czar or faculty supervisor (if applicable) to coordinate how your course will communicate the needs of your students to the make-up proctors. In some cases, individual instructors make arrangements. In others, the czar coordinates all arrangements.

2. At least one day before the exam, email the proctor your name, the name/number of your course and the number of students you expect to take the exam in that proctor room. Separate arrangements must be made with each proctor.

3. For each student, put a copy of the exam and any test booklets needed in a sealed campus mail envelope. (Separate envelopes facilitate handing out exams ahead of time, so the students can begin their exams on time.) On the outside of each envelope, write the course number and the student's name. For students using the quiet room, please also indicate on the envelope the type of accommodation, e.g., 150% or 200% time.

4. Put the exams in the appropriate proctor's Mathematics Department mailbox (532A Malott Hall) by 4 PM on the day of the prelim or 4 PM the day before the final exam accommodation date.

5. If announcements need to be made during a prelim, send a runner with the message written on a piece of paper (one for each student). The proctor will hand the message to the student(s) to minimize disruption. Or if you are not able to send a TA during your exam, wait until the regular exam ends. (There will still be 45 minutes left in the extended group.)

6. Unless you request other arrangements, the proctors will return your students' completed exams to the mailbox of the head TA (for MATH 1110, 1120, 1910, 1920, 2930, 2940) or the lead instructor (for MATH 1106, 2210, 2220). If you want the exam returned to you directly, you must write your name on the envelope.