Proctor Service for Make-Up and Extended-Time Exams
The proctor service exists to ease some of the burden on instructors and TAs of large courses when it comes to offering make-ups and extended-time exams. Any course can use the service, provided the instructor and student agree. The proctor service arrangements should not be interpreted as limiting what is possible or defining what is appropriate. It is the responsibility of the course instructor or czar to determine when and under what circumstances make-up exams will be offered, and in some cases it may be necessary for a course to reserve a room (contact Mikki) and supply its own proctor.
Spring 2023 - Evening Prelim Accommodations
A student scheduled to take two exams at 7:30 PM may take a MATH exam in the conflict room, then take a second exam at the regularly scheduled time and place. The extended time room is a quiet room for students with disabilities. Everyone starts at 7:00 PM with the ending time determined by each student’s accommodation (e.g., 150% time ends at 9:15 PM, 200% time ends at 10:00 PM). Please scroll down and read "Making Arrangements with the Proctors".
|Mar 7||Conflict Room for Extended Time, all courses||3:30 – 6:30 PM||MLT228||Diana Halikias (dh736)|
|Mar 7||Conflict Room for MATH 1110||5:00 – 6:30 PM||MLT251||Nicole Johnson (nmj38)|
|Mar 7||Conflict Room for MATH 2940||5:00 – 6:30 PM||RCK203*||Gabriella Torres Nothaft (gt285)|
|Mar 7||Conflict Room for all other courses||5:00 – 6:30 PM||MLT253||Isaac Goldberg (isg26)|
|Mar 7||Extended-Time for MATH 1910||7:00 – 10:00 PM||MLT203||Hanul Jeon (hj344)|
|Mar 7||Extended-Time for all other courses||7:00 – 10:00 PM||MLT207||Kimball Strong (ks2424)|
|Mar 14||Conflict Room for Extended Time, all courses||3:30 – 6:30 PM||MLT228||Harry Fluck (hpf5)|
|Mar 14||Conflict Room for all courses||5:00 – 6:30 PM||MLT251||Yichen Ma (ym476)|
|Mar 14||Extended-Time for MATH 2210||7:00 – 10:00 PM||MLT207||Elise McMahon (ecm236)|
|Mar 14||Extended-Time for all other courses||7:00 – 10:00 PM||MLT406||Sara Stephens (srs382)|
|Mar 15||Conflict/Extended Time for MATH 2210||4:00 – 7:00 PM||MLT406||Yichen Ma (ym476)|
|Mar 16||Conflict Room for Extended Time, all courses||3:30 – 6:30 PM||MLT228||Chris Wang (cyw33)|
|Mar 16||Conflict Room for all courses||5:00 – 6:30 PM||MLT251||Alekos Robotis (ar2377)|
|Mar 16||Extended-Time for all courses||7:00 – 10:00 PM||MLT251||Elise McMahon (ecm236)|
|Apr 13||Conflict Room for Extended Time, all courses||3:30 – 6:30 PM||MLT228||Nicole Johnson (nmj38)|
|Apr 13||Conflict Room for all courses||5:00 – 6:30 PM||MLT251||Elena Hafner (esh83)|
|Apr 13||Extended-Time for MATH 1106||6:00 – 10:00 PM||MLT406||ATP will provide proctors|
|Apr 18||Conflict Room for Extended-Time Students||3:30 – 6:30 PM||MLT228||Matej Neumann (mn528)|
|Apr 18||Conflict Room for MATH 2930||5:00 – 6:30 PM||MLT251||Luis Perez (lap268)|
|Apr 18||Conflict Room for MATH 2940||5:00 – 6:30 PM||RCK203*||Malte Hassler (mh2479)|
|Apr 18||Conflict Room for all other courses||5:00 – 6:30 PM||MLT253||Chris Wang (cyw33)|
|Apr 18||Extended-Time for MATH 1120||7:00 – 10:00 PM||MLT203||Gabriella Torres Nothaft (gt285)|
|Apr 18||Extended-Time for MATH 1910 and 2220||7:00 – 10:00 PM||MLT207||Alekos Robotis (ar2377)|
|Apr 18||Extended-Time for all other courses||7:00 – 10:00 PM||MLT406||Guanyu Li (gl479)|
|Apr 19||Conflict Room for all courses||8:00 – 11:00 AM||SVG200||Harry Fluck (hpf5)|
|Apr 25||Conflict Room for all courses||5:00 – 6:30 PM||MLT251||Sara Stephens (srs382)|
|Apr 25||Extended-Time for all courses||7:00 – 10:00 PM||MLT406||Elise McMahon (ecm236)|
*Note: Keys will be needed for RCK 203. Coordinate with Jenny Wurster (jew16).
Spring 2023 - Final Exam Accommodations
To be determined after the final exam schedule is announced.
A student scheduled to take two finals during the same exam period or three finals during consecutive exam periods (i.e., 3 exams in 24 hours) may take a MATH exam in any conflict room provided the instructor and student agree on the date and time. The extended-time / conflict rooms are dual purpose. They provide a (relatively) quiet room for SDS students who need extra time and are also an option for students with conflicts who don't need extra time. Everyone starts at the same time with the ending time determined by each student’s accommodation (e.g., 100% time ends after 2.5 hours, 150% time ends after 3 hours 45 minutes, 200% time ends after 5 hours).
|Provision||Date and Time||Location||Proctor / Contact|
|Extended-Time / Conflict Room A||Sunday, May 14
5:30 PM – 10:30 PM
|Malott 253||Hanul Jeon (hj344)
Elise McMahon (ecm236)
|Extended-Time for MATH 1106 only||Monday, May 15
8:00 AM – 1:00 PM
|Malott 406||Gabriella Torres Nothaft (gt285)
Alekos Robotis (ar2377)
|Extended-Time for MATH 2930 only||Monday, May 15
8:00 AM – 1:00 PM
|Malott 251||Matej Neumann (mn528)
Brian Chao (bc492)
|Extended-Time / Conflict Room B||Monday, May 15
8:00 AM – 1:00 PM
|Malott 253||Guanyu Li (gl479)
Andrew Chen (ac2337)
|Extended-Time / Conflict Room C||Wednesday, May 17
8:00 AM – 1:00 PM
|Malott 253||Sara Stephens (srs382)
Elena Hafner (esh83)
|Extended-Time / Conflict Room D||Saturday, May 20
8:00 AM – 1:00 PM
|Malott 253||Prairie Wentworth-Nice (pew45)
Malte Hassler (mh2479)
|Make-ups for Incompletes||Sunday, August 20
2:00 PM – 7:00 PM
|Malott 406||Proctor TBA|
Making Arrangements With the Proctors
Please check with your course czar or faculty supervisor (if applicable) to coordinate how your course will communicate the needs of your students to the make-up proctors. In some cases, individual instructors make arrangements. In others, the czar coordinates all arrangements.
At least one day before the exam, email the proctor your name, the name/number of your course and the number of students you expect to take the exam in that proctor room. Separate arrangements must be made with each proctor.
For each student, put a copy of the exam and any test booklets needed in a sealed campus mail envelope. (Separate envelopes facilitate handing out exams ahead of time, so the students can begin their exams on time.) On the outside of each envelope, write the course number and the student's name. For students using the quiet room, please also indicate on the envelope the type of accommodation, e.g., 150% or 200% time.
Put the exams in the appropriate proctor's Mathematics Department mailbox (532A Malott Hall) by 4 PM on the day of the prelim or 4 PM the day before the final exam accommodation date.
If announcements need to be made during a prelim, send a runner with the message written on a piece of paper (one for each student). The proctor will hand the message to the student(s) to minimize disruption. Or if you are not able to send a TA during your exam, wait until the regular exam ends. (There will still be 45 minutes left in the extended group.)
- Unless you request other arrangements, the proctors will return your students' completed exams to the mailbox of the head TA (for MATH 1110, 1120, 1910, 1920, 2930, 2940) or the lead instructor (for MATH 1106, 1220, 1710, 2210, 2220). If you want the exam returned to you directly, you must write your name on the envelope.